This option can be performed ONLY by users with the role of Manager. Organizational Level Accesses (OLAs) are established to give users access to subsets of data within IQS. Through Organizational Level Access (OLA) a user can be given access to a group of persons in the database associated with one or more organizations. For example, the user “smithj” may be given the ability to view or edit only those persons within one of the organizations tracked within the database. If more than one OLA is assigned to a user, a default OLA can be selected. A user's default OLA will automatically be entered into the filter section of a screen as the default filter.
All IQS users given the roles of Data Entry, Reports or Qual Card must be assigned at least one or more OLAs. OLA is not applied to users given the role of Manager, however, an OLA can be assigned to a Manager for purposes of establishing a default filter for the user.
Select the user from the drop-down list for which you want to add, edit or delete their organizational level access. If the user has been assigned access, the information will be displayed. Enter or edit a previous combination of organizations that will give the user appropriate access to individuals within your database.
When editing the OLA for an IQS user, the organizations must be entered from left to right. The “[Placeholder]” or [Wildcard] value must be filled in for those levels that do not have an organizational code. The value [Placeholder] in an organizational level would preclude the user from access to any persons belonging to organizations at that level. For example, the user "mccoyc" shown above would be able to access only those individuals belonging to FLFLS and DOACS and DOF and D-18 and BRW and any other organization below BRW. The [Wildcard] value gives the user access to any persons belonging to organizations at that level defined within the higher levels.
FIELD |
DEFINITION |
DESCRIPTION |
Select User |
(Char, 8) |
The user for which organizational level access is being defined. (Drop-down list) |
Default |
Boolean |
Indicates if record should be used as a default for the filter sections of screens. |
State-NWCG |
(Char, 7) |
The State-NWCG unit identifier for this person. |
Level 1 |
(Char, 20) |
The abbreviation for the level 1 organization to which the user is being given access. |
Level 2 |
(Char, 20) |
The abbreviation for the level 2 organization to which the user is being given access. |
Level 3 |
(Char, 20) |
The abbreviation for the level 3 organization to which the user is being given access. |
Level 4 |
(Char, 20) |
The abbreviation for the level 4 organization to which the user is being given access. |
Level 5 |
(Char, 20) |
The abbreviation for the level 5 organization to which the user is being given access. |