Email Qualifications to Expire
Email persons whose qualifications
will expire within a user designated date range.
Steps to Email Persons
by Qualification Expiration
- Left Click on Email/Qualifications
to Expire.
- Select
the Organization to filter the list of available persons. Your
default OLA will be automatically displayed when entering this screen. If
you would like a different default OLA refer to change
default OLA.
- Click
the check boxes beside the qualifications you want to select or click
on the Select All
button
to select every qualification.
- Click
on the Only ROSS Persons check box to filter the list of available
persons further. This
is an optional step. Leave
blank to select persons regardless of whether they are a ROSS resource.
- Select
an Employment status to further filter your list of persons. This
is an optional step.
- Enter
a start date and end date range of when you want to check to see if
the selected qualification has expired. When
entering a date you can either enter the date manually or left click
on the Calendar button
and
select by left clicking the date.
- Click
on the View Persons
button.
- Click
on the check boxes beside the person’s name to select them or use
the Select All button to select everyone who met the criteria you
selected. Note: you will
be able to see if some of the persons that meet your selection criteria
do not have an email address listed in IQS.
- Click
on the Email Persons button.
- The
persons you selected are shown as being blind courtesy copied (Bcc)
in the email you are generating.
- Add
a Subject line to your Email and type in a message.
- To
add an attachment to your message, open your computer’s File Explorer
and find the file you wish to attach to the email. Right
click and hold on the attachment and drag it to the Add an attachment
portion of the email
- If you are
satisfied with the email you have drafted, click on the Send Email
button to send the email and return to the selection
screen.